Borrowing Materials: Loan Periods and Overdue Notices

Circulation policies are essentially the same on all Miami University campuses. For specifics on library services offered at branch campuses please see the policies of the Hamilton and Middletown libraries.

  • Check Out

    Miami University Students, Faculty, and Staff need a valid Miami ID with barcode to borrow circulating materials. Other persons wishing to check out materials should contact the King Library Circulation Desk for information at (513) 529-2433.

    Borrowers not affiliated with the University may obtain an Affiliated Patrons of the Libraries card by completing an application during business hours Monday - Friday in the Dean's Office (225 King Library) and by contributing $25 tax deductible donation cash or check annually. This card does NOT provide off-site access to library databases.

  • Check In

    Items can be returned to any library. Book drops on the Oxford Campus are also located in the Shriver Center and in Alexander Dining Hall.

Loan Periods

Miami University Library Materials

  • Undergraduate Students - 3 Weeks
  • Graduate Students - 1 Semester
  • Faculty - 1 Year
  • Other Patrons - 3 Weeks

Library materials are a shared resource. All items may be recalled after a minimum three week loan period if another Miami University patron requests them. Items needed for course reserve will be recalled immediately

IMC collections

3 weeks


Loan periods for Reserve Items vary from 2 hours to 7 days. See the section Reserve Items for details.


Graduate students and faculty may check out journal issues/volumes for 24 hours with approval from the Reference Librarian on duty.

OhioLINK Materials

All Miami Students, Faculty, and Staff receive the same loan period for items borrowed from OhioLINK libraries.

Regular Items

Three weeks with up to a maximum of 4 renewals. Renewals not permitted if item is requested by borrower at the library that provided the item.

Media Items

1 week (no renewal)

OhioLINK items should be returned to the bookdrop inside or outside the library from which they were borrowed.

Overdue Notices

Notices are sent as a courtesy when items become overdue. It is the borrower's responsibility to return (or renew) items on or before an item's due date regardless of whether an overdue notice has been received. Overdue fines will not be waived if an overdue notice is not received. Due dates for items are stamped on materials at checkout and can be viewed under the My Account link on the Libraries' home page.